2025-26 General Band Event Volunteer Sign-Up
2025 Urbandale Marching Invitational Volunteer Sign-Up *will be active soon*
Volunteer descriptions
Marching Band
Every Home Football Game
Pit Volunteer – Home Game: 12 needed
Description
When there are 4 minutes left before halftime, go to the north gate at the Urbandale Stadium. Assist in moving Frontline percussion equipment into position for halftime show. Wait to side of track to assist in moving equipment back off the field and into band room following the performance. (When entering the stadium, give your name at the pass gate to get free admission.)
Pit Volunteer Alternate:1 needed
Description
Be on call in case a Pit Volunteer needs a sub.
Johnston Marching Invitational, ValleyFest, State, and All-Iowa
Bottled water donation (24 count pkg.): 4 needed
Description
Bottled water is needed for students after their performance at the event. Minimum 24 count in each package.
Bus Chaperones: 4 needed
Description
Ride the bus with students to and from the festival. Student leaders take attendance on the bus both ways, and you serve as assistant. The itineraries link on the band website will have the time/schedule details for this event.
Pit Volunteer: 13 needed
Description
Meet the band while they warm up and help with the equipment. Details will be provided when we have the itinerary for the day.
Food
When the Band has a long day, we ask for snack donations such as apples, bananas, granola bars
Concert Band & Jazz Band
Ticket Scanning
2 needed all home concerts: Jazz Band, Concert Band, etc.
Band Summit
Band Summit Pizza Lunch – Set up & Serve: 12 needed
Description
A pizza lunch is planned at 11:30 for the band summit. Help is needed to set up serving tables; serve pizza, cookies, and bottled water; and assist with a brief clean up after lunch.
UHS Solo & Ensemble Contest
Center Manager
4:30pm – 6:30pm and 6:30pm – 8:30pm
8 needed
Description
Check-in student performers before their performance time. Students should arrive with both their own original copy and the school’s original copy. Deliver the judge copy to the adjudicator. If your student is performing, you can easily slip into the center to watch or utilize our floater to cover while you watch your student’s performance.
Center Timer
4:30pm – 6:30pm and 6:30pm – 8:30pm
8 needed
Description
Document performance time using a stopwatch.
Floater
4:30pm – 6:30pm and 5:30pm – 7:30pm
2 needed
Description
Help where needed and cover jobs of other volunteers when their student is performing.
Music Librarian
4:30pm – 6:30pm and 6:30pm – 8:30pm
4 needed
Description
Manage Music Library as students check-out and check-in their judge’s copy of their performance music.
Pick up dinner order–judges/director
6:00pm – 6:30pm
1 needed
Description
Dinner for our judges and directors will be placed ahead of time at a restaurant close to UHS. A volunteer is needed to pick up the order at the location and time arranged by the PABC Band Volunteer Coordinator.
Perry Band Olympics
Music Librarian – Perry Band Olympics
7:45am – 3:00pm (four shifts)
12 needed
Description
Help students as they check-out and check-in their judge’s copy of their performance music.
Awards Concert
Post Concert – Pass Out Awards Packets
8:00pm – 8:30pm
4 needed
Description
Volunteers are needed after the concert to help pass out award packets. Volunteers should be family members of underclassmen. Directors will have individually labeled envelopes for each student to pick up their certificates and other awards in one package.